FQCM Report for 2022-2023
South East Asia Region
1. Reports on your progress toward your goals (activities from July to October)
-The SEA RD, the roles and responsibilities to lead the activities of the Region intending to motivate clubs and their members to meet the goals and objectives of the SEA Region. RD work happens in the context of a TROIKA; which means shared leadership between IPRD, RD, and RDE together with Regional Service Officers and 2 DGs of Hong Kong, and SMIT Districts.
The plans set, need to involve everyone being a part of the SEA Work Plan, keep communicating regularly, and training at the earlier stage to enhance team capabilities, working constructively, monitoring and reporting for a better accomplishment
After meeting of the first SEA Regional Board Meeting on 2nd July 2022, the progress of the SEA Region toward goals from July to October 2022 details are as follows:
RD’s Involvement in Regional Council, activities, District Councils, Community Service, Extension/Membership Growth/Retention/ Membership Report for Dues Payments Collection, and Promotion & participation in international programs/projects
-Pay International Dues Send the mandatory 1st August membership report to IHQ with the name and email address of all Club Presidents and the number of members in every club. As invoiced by IHQ based upon the submitted membership reports, the first International Dues payment has been successfully encouraged to every club through DGs and paid the Dues within 31 August 2022.
-International Projects & Program
-Encouraging every club to send the youth delegate(s) to attend the 18th International Youth Convocation held from 4 to 9 September, at the YMCA of Chiangmai, Thailand. There were 10 from SEA and 24 ASP. Included SEA. From 85 Participated in IYC. Thank you for all support from ASP, SEA Region has given subsidies for Youth delegates.
#Work towards chartering new Clubs
-Attending Lashio, Taunggyi, Pa-an, and Hakha Y’s Men’s Club meeting on 8 July, and 3 Aug. 2022, hope they will charter in the 4th quarter of 2022.
#Attending the Districts, and local club activities: to monitor the achievements of the Clubs/Districts, inspire and follow up to fulfill goals Inspire Clubs and promote Community Service and International Projects/Programs as well as inspire Clubs to work for Extension, Membership Increase and Membership Conservation, Inspire Districts and Clubs to deploy the 'Towards 2022' and adopt related international strategies and plans (e.g., Challenge 22)
-Hong Kong And SMIT District Council meeting (HK 23 July, 8 Sept., SMIT 3 Sept.)
Club visitation:
-Attending the Alpha Chapter YMC Installation (16 Jul 2022), Bangkok YMC monthly meetings, YMI 100th Celebration Anniversary, Chiangmai YMC monthly meetings, and Thailand joint installation (30 Aug.)
#International and ASP meeting:
-SongFest Committee monthly meeting, Printing sub-committee
-Attending APs, & RDs meeting with IHQ (26 Aug.)
-Attending ASP EMC Session (23 Sept.)
-ACM 2 (27 Aug.)
#Program & Community Service
10 programs and community services from 34 clubs have been reported in the 3rd quarter. It’s quite small, only 1/3 of the clubs according to the concern of strict laws and regulations against the Covid-19 infection in many countries in the region.
#International Contribution
To achieve the International Contribution goals. It needed to put the right man into the right job, hence, we sought eligible senior members to fill up each position.
-The RSD Manual including International Contribution along with the invitation letter for the Regional Officers to review their job description at the earlier stage before accepting the position.
-Train the Trainers by organizing the Regional Training program, and invited ASD who have been responsible to train ROs, DGs, RSDs, and interested participants at the early of the administrative year because The Regional Team is very essential as being the leaders to drive programs and activities for the success of our region. It helps our team to gain new skills, perform better, develop existing skills, and enhance productivity. Not only do these programs offer opportunities to improve their skills to work more efficiently but can carry on the SEA Region to fulfill its mission in 2022/23 achieving our goals.
My heartily thank you PAP. Hiroyumi Tanaka, PAP. David Lua, ASD-BF Tetsuya ODA, ASD-ASF Kumiko KAWAI, ASD-YES Tomoya MIYAUCHI, APE Keika Tonegawa, PIP Wichian Boonmapajorn for being the trainers, and translation successfully.
#Representing the Region about the YMCA
Attend YMCA meetings to the best extent possible to ensure a good relationship with the YMCA at all levels in the Region
-Attending the 20th YMCA World Council 2022 from 3 to 9 July 2022, at Aarhus, Denmark online occasionally.
-Joining the APAY GATN 30 Sept. 3 Oct., Green Ambassador’s Training program 4 to 8 Oct. 2022, participants from 15 countries Hybrid Training at YMCA of Chiangmai, Thailand.
-Fundraising project Myanmar:
YMCA of Myanmar to promote fundraising for the construction of a new building and Youth Hub in Lashio, Northern Shan State called Lashio YMCA Fundraising project for the construction of a new building and youth hub for Lashio YMCA. The SEA Region Y’s Men International is also helping promote this fund-raising project in which the total amount needed is CHF 19,456. Myanmar YMCA is happy to receive all the donations from both internal and external to continue this project.
Since Y’s Men International is a service club to the worldwide YMCA its service projects should be carried out under the auspices of the YMCA whenever possible. Working as a partner with local YMCA and Y’s Men’s Club can become involved in new areas of service to the community which will strengthen the image of the YMCA in its role of serving people. The YMCA facilities should be used whenever possible.
#Administrative Goals:
1. Regional Committee Meeting
1 time (2nd July 2022) next already invited to meet on 26th Nov. 2022
As planned quarterly
2. Leadership Training and Organizing Development
6 Aug. DG. Training
27 Aug. RSD Training
24 Sept. Club Officer Training
3. Bulletins
Currently, there is no RSD-BE, we try to work with ASD-BE Editor to submit related information about programs and activities to ensure that SEA publications are attractive, regular, and informative for readers
#International Election campaign
-Participating in the nomination process of IP and IT candidates as outlined in Article V, Section 2 A of the International Constitution (Regions may nominate one candidate for each position.)
# Communications
Keep on sharing International news with all clubs
-Communicate with DGs, Regional Officers regularly and with ASP Area, and International as required through emails, Memos, WhatsApp, LINE, Bulletin, other media, and visitations.
-Promote and implement 'Towards 2022' and other corresponding long-range plans and strategies of the international movement at the Club, District, and Regional levels.
-Promote participation in Area and International Conventions / Area and International youth Convocations
-Receive all International and Regional reports required from the clubs and transmit
-required International reports to the International Office or related Area Office.
2. Reports on your plans (October to February 2023)
-We planned to charter 3 new clubs 1 in Hong Kong, and 2 in Myanmar in 4th quarter
-Continuing for membership campaign end of 9th Dec.
-Encouraging members to participate in Y’s Men International Centennial Celebration 2022, 10-12 March at Grand Hyatt Hotel Taipei, Taipei, Taiwan
-Plan for 2nd SEA Regional Board Meeting, 26th Nov. 2022, 3rd SEA Regional Board Meeting, 11 Feb. 2023 to evaluate all programs
-Encouraging every club to celebrate 100-year Celebration at the local level
-Send International Officers and International Council Members voting ballots to clubs.
-Attending District/Club Meetings/conferences if possible
-Hold a Mid-Year Meeting with DGs and Club Presidents to monitor performance and address improvement opportunities
-30 January: Deadline for voting ballots (international election) to be received at IHQ.
-5 February: -Send bill for second semester Regional + Area + International dues to clubs.
-Report on programs in the light of the January Regional Leaders' Meeting; Result of election (International Officers + International Council Members).
-Promotion of attendance at Regional Conference and Area or International Convention; Registration form for Regional Conference. (Send out a written notice of the Regional Conference at least three months before the date of the Conference)
-25 February: ASP Mid-Year Meeting (01.00 pm. Thailand time)
-February: Reporting membership, and transfer 2nd semester Area and International Dues as requested to IHQ.
3. Challenges you feel you are facing in carrying out the assignment (if any)
New normal lifestyle: Young & senior membership, Social and economic effects of the war conflict and the pandemic affected to club's extension, and membership conservation.
4. What can the Area help you with (if any)
Guidance and support in any situation when need
5. Items you would like to see discussed at ACM (if any)
Any issue maybe occurred during the meeting
6. Other comments (if any)
None